Council Report
Report of Head of Head of Policy & Programmes Author: Michelle Wells E-mail: michelle.wells@southandvale.gov.uk Wards affected: n/a
Cabinet member responsible: Cllr. Andrea Powell Tel: E-mail:andrea.powell@southoxon.gov.uk To: Council Date:9 December 2021

Council Motions Update – May 2019 – present

Recommendation(s)

1) For members to review and note the progress against motions agreed from May 2019 – present.

2) For members to note planning has commenced on how we may take a live version of this document forward on our website and/or increase accessibility of previously submitted motions and track their implementation as part of the Corporate Plan 2020-24 commitment to openness and accountability.

Purpose of Report

1. To review and note the progress against motions agreed from May 2019 – present and note that officers have started to review options as to how we may take a live version of the motion tracker forward on our website and/or increase accessibility of previously submitted motions and more effectively track their implementation.

Corporate Objectives

2. This work aligns to theme two of the South Oxfordshire District Council Corporate Plan 2020-24-Openess and Accountability.

Update

3. The Insight and Policy service currently maintains a manual record of all motions agreed and routinely implements and follows up with relevant Heads of Service where activity, or a position change is required as a result of a motion.

4. Progress is recorded manually and reported to Full Council every six-months or on request.

5. Please see Appendix one – Council Motions Update – May 2019- present which members are asked to review and note.

6. It has been requested that officers explore options as to how to increase visibility of the motions submitted and progress against them outside of formal meetings.

7. Officers are currently reviewing options as to how best to meet this requirement for members.

8. Options under consideration include;

· Taking forward a live version of the document in Appendix one on our website

· Exploring additional functionality in the current Democratic Services IT systems

· Exploring how we may maximise other systems that could more effectively increase accessibility and track implementation of motions

Climate and ecological impact implications

9. This report has no direct climate or ecological implications.

Financial Implications

10. None

Legal Implications

11. None

Risks

12. None

Other implications

13. None

Conclusion

14. For members to receive an update on the progress of previously submitted motions from May 2019-present and note that officers are undertaking work to review how to increase accessibility previously submitted motions and track their implementation as part of the Corporate Plan 2020-24 commitment to openness and accountability and to increase understanding and access to what we do, how we work and the decisions